Result Entry

Result Entry

Purpose, Workflow, and Best Practices
Manual result entry step-by-step (clean and streamlined
Purpose, Workflow, and Best Practices

The LIS supports manual result entry in addition to instrument interfaces. Use this form for:

  • Manually performed tests (e.g., ESR, fecal occult blood, urinalysis, rapid tests)
  • Temporary downtime (instrument failure) or send-outs returning paper/PDF results
  • Specialized/low-volume assays that aren’t interfaced

It’s optimized for high-throughput entry, batch actions and quality checks.

What you can enter and manage

  • Quantitative results.
  • Qualitative results: positive/negative, reactive/nonreactive, detected/not detected.
  • Multi-component panels: enter all analytes on one screen
  • Result comments.
  • Status control: Preliminary, Final, Corrected
  • Holds and routing: Hold Results until review; control report distribution timing

High-speed, mass entry tools

  • Set-all/Fill-down: apply the same value (e.g., “Negative”) to selected rows at once
  • Quick-picks: preconfigured qualitative choices to reduce typing
  • Clipboard paste: paste values from spreadsheets (column mapping respected)
  • Barcode/ID scan: jump to an accession/test instantly
  • Batch comments: apply standard comment to multiple results

Grid capabilities that streamline work

  • Filters: by date, client/site, test/panel, status (pending/prelim), priority, collector
  • Grouping: by test, client, status.
  • Column customization: show/hide fields, reorder, pin key columns
  • Keyboard workflow: Tab/Enter to move across cells; Shift + Enter to Save

Validation and safety checks

  • Reference range checks and auto-flagging (H/L/critical)
  • Delta checks against prior results (with visual cues)
  • Unit and format validation; acceptable value lists for qualitative tests
  • Reflex/add-on rules: trigger additional testing or comments based on results
  • Two-step verification/dual sign-off (if required by policy)
  • Critical value workflow: prompt for call-out documentation before release

Editing, corrections, and audit trail

  • Edit results before or after preliminary release; generate Corrected reports as needed
  • Required reason for change and user/time stamps
  • Full activity log: who entered, verified, released, corrected, and distributed

Release and distribution

  • Release options: per result, per order, or in batch
  • Distribution: auto-send via configured Report Rules (fax/portal/HL7/email); requeue if needed
  • Timing controls: hold until all components are final; release addenda only
  • HL7 ORU: generate and transmit updated messages on release/correction

Special workflows

  • Urinalysis: rapid entry for dipstick parameters with standardized picklists; auto-interpretation (if configured)
  • ESR: numeric entry with unit defaults (mm/hr); age/sex-adjusted reference ranges
  • Send-outs: record the external performing lab, method, accession; attach PDFs; enter final dates

Step-by-step (example: batch qualitative entry)

  1. Open Manual Result Entry and load your worklist (filter by test/date/client).
  2. Select all rows that are Negative → Select the result → Click on Apply Result.
  3. Filter remaining to blanks; mark Positives and add standard comments.
  4. Review flags/deltas; resolve any critical value workflows.
  5. Save, then release (now or after secondary review, per policy).

Best practices

  • Apply standardized comments ensure consistent interpretation.
  • Keep Holds on until verification is complete; document critical call-outs.
  • For corrections, include a concise reason and mark as Corrected to notify recipients.


Info
With manual result entry, you can keep reporting on track even when instruments or interfaces are unavailable, while maintaining accuracy, speed, and a complete audit trail.

Manual result entry step-by-step (clean and streamlined

Follow these steps to manually enter results. This workflow supports single-entry and high‑speed batch entry.

1) Open Result Entry and load orders

  1. Go to Results → Result Entry.
  2. Click Search.
  3. In the Order Search window, apply filters (e.g., date range, client/site, status, test) and click Find.
  4. Select the order(s) you want to work on and click Done.

Notes:

  • The Orders grid (top) lists selected orders.
  • Selecting one or more orders populates the Tests and the Results grid (bottom).

2) Select tests to work on

  • In the Orders grid (top), highlight the order(s).
  • The associated tests will appear in the Tests grid.
  • Choose the test(s) you plan to enter results for.

3) Enter results

  • In the Results grid, click the Results cell for each test and enter the value or select from the picklist (for qualitative tests).

4) Mass (batch) result entry

  • To enter the same result for multiple rows at once:
    • Select multiple rows of the same test/analyte.
    • Use the Mass/Batch entry command to apply a single value (e.g., Negative) to all selected rows.
  • Important: Mass entry is enabled only when all selected rows are for the same test/analyte.

5) Add comments (optional)

  • Use the Comment field to add a note that will appear on the patient result report next to the result (e.g., “Specimen hemolyzed; interpret with caution”).

6) Optional actions and tools

  • Re‑run: Click Re‑run to mark the test for re-testing. Use this when you need to requeue to an instrument or repeat manually; otherwise, interfaced instruments may not receive another request because a result already exists.
  • History: Click History to view prior results for this test and assess deltas/trends.
  • Critical Info: Document or review critical value call‑outs.
  • Refresh Ratio: If a ratio or calculated result depends on other values you’ve edited, use Refresh Ratio to recalculate.
  • Documents: Attach or link supporting files (e.g., external lab PDFs) directly to the test.

7) Save (and release if applicable)

  • Click Save to commit your entries.
  • If your workflow requires immediate reporting, proceed to Release (per your lab’s verification policy). Otherwise, leave as Preliminary until reviewed.

Tips

  • Use filters and grouping in the grids (by test, client, status) to speed data entry.
  • Keyboard workflow: Use Enter or Up and Down arrow keys to move between cells; Enter to commit a cell.
  • For qualitative test sets (e.g., urinalysis dipstick), configure quick-picks to reduce clicks.
Notes
For additional help please contact our support team
 


📘 Instructions




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